Finance Guidelines

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Introduction

Wright State University has established procedures for administering continuing medical education (CME) finances. CME incomes and expenses must be documented by the activity planning committee, and approved by the Wright State University Boonshoft School of Medicine CME Committee. The ACCME requires all CME providers to annual report income and expenses related to certified CME. This information is used during accreditation to verify adherence to the ACCME Standards for Commercial Support.

Income

CME finances involve three types of income:

Commercial Support

(For more information, see Contributor Guidelines.)

*IMPORTANT* Contact RSP before applying for commercial support

  • Monetary support: unrestricted educational grants contributed by a commercial interest. The Activity Coordinator should complete a W-9 for each pharmaceutical company and keep the form on file for six years. (The web page version of the W-9 requires Adobe Acrobat Reader, a free software program that will allow you to view and print.)
  • Non-Monetary (In-Kind) support: includes use of space, technology or other services. In-kind support estimated value must be reported on the financial sheet.

Commercial support income requires a Commercial Support Disclosure (DOC) to document the terms, conditions and purposes of the contribution. Contributions must be made payable to:

Wright State University
"Name of Activity"
PO Box 927
Dayton, OH 45401

Commercial support income must be deposited to a Research and Sponsored Programs account. Contact RSP at 937-775-2425 before applying for commercial support.

Commercial Interest

A commercial interest is any entity producing, marketing, re-selling, or distributing health care goods or services consumed by, or used on, patients. The ACCME does not consider providers of clinical service directly to patients to be commercial interests.

A commercial interest is not eligible for ACCME accreditation. Within the context of this definition and limitation, the ACCME considers the following types of organizations to be eligible for accreditation and free to control the content of CME:

  • 501-C non-profit organizations (Note: ACCME screens 501c organizations for eligibility. Those that advocate for "commercial interests" as a 501c organization are not eligible for accreditation in the ACCME system. They cannot serve in the role of joint sponsor, but they can be a commercial supporter.)
    • Government organizations
    • Non-health care related companies
    • Liability insurance providers
    • Health insurance providers
    • Group medical practices
    • For-profit hospitals
    • For-profit rehabilitation centers
    • For-profit nursing homes

Exhibitor Fees

(For more information, see Exhibitor/Vendor Guidelines.)

Commercial exhibits and advertisement are promotional, therefore the monies are not considered to be "commercial support." An exhibitor is defined as a company that has purchased a display booth as an advertisement. All monies must be paid with the full knowledge and approval of the school's CME committee. No other funds from the company will be paid to the activity administrator, speaker or others involved with the activity. Exhibitor income requires an exhibitor agreement to document the terms, conditions and purposes of the contribution.

Non-Commercial Income

Non-Commercial income includes registrations, and other support from non-commercial sources and must be deposited to a university account. To establish a university account, contact the school's business office at 937-775-3817.

Expenses

The School of Medicine CME Committee, in accordance with ACCME policies, has established principles for spending to ensure effective use of funds.

  1. Payment of reasonable honoraria and reimbursement of out-of-pocket expenses for a speaker external to Wright State University is customary and proper per the University Policy. No commercial support may be paid to speakers, directors, or others without the school's CME committee's approval.
  2. When there are multiple activities in one department, project codes must be used to identify a specific activity.
  3. CME administrators must expense and deplete foundation deposits before expensing the university account.